3/10/05
SET UP Science
South Cheshire
Registered Charity Number: 1060092
President: Claire Curtis-Thomas MP
SET UP Science Process
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SCHOOL |
PRES |
HOST |
APRIL |
Invites to Review |
Y |
Y |
Y |
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MAY |
Summary of Feedback, Thank You, and Presenters Forms to
last Presenters (SAE). Forms to other
possible Presenters. Review and AGM |
Y |
Y Y |
Y |
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JUNE |
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JULY |
Financial statement to Charity Commission. Reminders to presenters that have not returned their forms |
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Y |
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AUGUST |
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SEPTEMBER |
Initial letter to Schools giving dates and requesting
Contacts (no SAE) Prepare Publicity |
Y |
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OCTOBER |
Complete Programme - Primary Complete Programme – Secondary Check if coach numbers per day are acceptable! Late Oct: Send
provisional details to Presenters
(SAE not needed) |
Y Y |
Y |
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NOVEMBER |
EARLY NOV: Send out Programmes, Letter and Booking Forms
to Schools (no SAE) |
Y |
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DECEMBER |
Chase up Schools if necessary BA Donation |
Y |
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JANUARY |
EARLY JAN: Invitation to Hosts, including dates for
training (SAE) Produce preliminary Programmes Finalise School requirements Confirmation of dates to Schools (no SAE) Confirmation of dates to Presenters (no SAE) Book Buses |
Y Y Y |
Y |
Y |
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FEBRUARY |
Host Training Confirmation of presentations to Hosts, plus Badge, Notes
and Evaluation Forms (1 per session each for Teacher, Host, Presenter; for
over 11s Student, 1 in 5). SAEs for
Presenters (1 per session) and Hosts (1 per Host); addressed envelopes (no
stamps, 1 per session) for Teachers. |
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Y Y |
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MARCH |
Meeting for final details NATIONAL
SCIENCE WEEK Prepare for Review and AGM Post Mortem meeting |
Y |
Y |
Y |
New Presenters: continuous activity; supply Letter,
Background and Form. Get Presenters
Forms back by mid-September.
Get sponsorship: continuous activity; supply Letter and
Background and anything else it takes.
Update
Presenters database; Update Schools’ database; Update Hosts database
Additions
for Open Evening
APRIL |
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MAY |
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JUNE |
Discuss form
of evening |
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JULY |
Decide on
details |
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AUGUST |
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SEPTEMBER |
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OCTOBER |
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NOVEMBER |
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DECEMBER |
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JANUARY |
Publicity Invitations
to go out |
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FEBRUARY |
Publicity |
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MARCH |
Open Evening |
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Additions
for "Design and Make" Competitions
APRIL |
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MAY |
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JUNE |
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JULY |
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AUGUST |
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SEPTEMBER |
Form
sub-committee Send letter
to schools with date |
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OCTOBER |
Agree
location and sponsorship |
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NOVEMBER |
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DECEMBER |
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JANUARY |
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FEBRUARY |
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MARCH |
Invitations
to schools |
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APRIL |
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MAY |
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JUNE |
Confirm
schools and obtain prizes |
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JULY |
Competition Post Mortem
meeting |
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